By accepting any order or quote/estimate or invoice (“Invoice”) for the purchase of any IT Services (defined herein) from Darren Systems Limited, a limited liability company incorporated in Uganda (“Darren Systems”), you (“Customer”) by accepting the Invoice, expressly agree to be bound by these IT Services Standard Customer Terms and Conditions (“Standard Customer Terms”). Each Invoice is subject to Darren Systems’ acceptance and may be accepted or rejected by Darren Systems at its sole discretion. Further, these Standard Customer Terms and any Invoice that subsequently refers to these Standard Customer Terms are intended to and shall, collectively constitute one agreement (“Agreement”). It is understood that each Invoice will specify the current charges and costs for the Services to be provided by Darren Systems under this Agreement.
01. Definitions
(a) “Customer System” means the Customer’s computer network, network-connected servers, computers, and other devices connected to Customer’s network system.
(b) “IT Services” means the information technology or related services purchased by Customer pursuant to an Invoice, and such services may include, without limitation, domain names, website hosting, VPS Server hosting, email marketing services, web design and development, website maintenance, corporate document & file management, business invoicing solutions, SSL certificates.
(c) “Products” means the Equipment or Software to be sold or provided by Darren Systems to a Customer pursuant to an Invoice.
02. Payment terms
(a) Customer shall pay to Darren Systems the fees set forth in the Invoice, and such fees shall be remitted to Darren Systems in accordance with the payment terms set forth in the applicable Invoice. In addition to the fees set forth in the Invoice, Darren Systems may invoice any additional costs and expenses reasonably incurred by Darren Systems in the provision of the IT Services as incurred. Provided, all fees shall be subject to adjustment by Darren Systems at its sole discretion effective upon the first day of each renewal Term (defined herein). Darren Systems will invoice, and Customer shall also reimburse Darren Systems for, any such additional costs and expenses reasonably incurred by Darren Systems in the delivery of the IT Services. All payments will be due thirty (30) days (NET-30) from the invoice date commencing on the invoicing date following the execution of this Agreement. Payments will be remitted by Customer, upon receipt of invoice, to Darren Systems’ payment methods set forth herein or as otherwise directed by Darren Systems. Provided, Customer may withhold payment of any disputed amount until the resolution of such dispute, but Customer shall nevertheless timely remit all other amounts owed under this Agreement at the time of the dispute. Payments of undisputed amounts will be deemed to be delinquent if not in Darren Systems’ possession within thirty (30) days from the invoice date. Disputed amounts, once resolved, shall be remitted by Customer within ten (10) days.
(b) Customer shall be responsible for any applicable sales, use, value added, or other taxes payable with respect to the IT Services or Products provided pursuant to this Agreement, or arising out of or in connection with this Agreement.
(c) All sales, property, excise and other state and local taxes (other than those taxes based upon Darren Systems’ net income) will be added to the Fees paid by Customer.
(d) Past due amounts will be subject to a services charge equal to one and one-half percent (1.5%) per month. Without limiting any other remedy available to Darren Systems, in the event any amount owed by Customer is more than sixty (60) days past due, Darren Systems may suspend the IT Services at its sole discretion. Further, in the event any past due amount is placed by Darren Systems with a third party for collection and/or litigation, Customer shall be responsible for all collection costs, legal fees and court costs incurred by Darren Systems. Customer agrees to a charge of not less than Ugx. 100,000.00 or the highest rate allowed by law for any returned/bounced check.
(e) Customer must notify Darren Systems within fifteen (15) days from the invoice date of any dispute related to any invoiced amount in order to contest the same. Darren Systems and Customer will work together in good faith to resolve such dispute in a timely manner.
(f) Payments for all services including service installations, subscription renewals, web development fees, and all associated fees are non refundable once the services have been provisioned or project execution commenced and fees for such services are non transferrable.
03. Term validity
04. IT Services and Products
(a) Subject to the terms and conditions of this Agreement, Darren Systems will provide to Customer those (i) IT Services as specified in the applicable Invoice, and (ii) other information technology related services requested by Customer from time to time which are not included in the IT Services specified on the Invoice, but only to the extent that Darren Systems agrees to provide such additional services to Customer at its sole discretion. In addition, Darren Systems will sell to Customer certain hardware, equipment, components, or accessories (the “Equipment”), or license, sublicense, or facilitate the license from a third party to Customer of computer software (“Software”), all as specified in an invoice, or as otherwise requested by Customer from time to time, but only to the extent that Darren Systems agrees to provide such additional Products to Customer at its sole discretion. All title to the Products will vest in Customer upon payment in full of the purchase price of such Products. Unless otherwise specified in an Invoice, the Products will be shipped to Customer’s location at the Customer’s cost as maybe stated in an Invoice. Darren Systems reserves the right to substitute Products with other equipment, software, and/or components or materials of the same material functionality as reasonably determined by Darren Systems. Darren Systems may use refurbished parts in new Equipment, provided that Darren Systems uses the same quality control procedures and warranties as with new Equipment.
(b) The Customer acknowledges that the Customer System is under its own control at all times and that the IT Services will not include physical security or safety of the Customer System from casualty loss, physical intrusion, theft, vandalism, consequences arising from the failure to observe Darren Systems or vendor-prescribed operating procedures and protocols, or abuse or neglect by Customer or its employees. Any changes in the Customer System or scope of IT Services requested by Customer, if provided, will be charged at Darren Systems’ then current rates. Darren Systems will not be responsible for any downtime or losses arising from or related to the Customer System.
(c) In the event Customer purchases IT Services pursuant to an Invoice which includes management of all or a portion of the Customer System, Darren Systems will provide certain remote monitoring of the Customer System, but such monitoring will be limited to the part of the Customer System to be managed pursuant to the Invoice. The monitoring services will include basic troubleshooting of the managed portion of the Customer System. Customer hereby expressly grants to Darren Systems the right to monitor, diagnose, manipulate, communicate with, retrieve information from, and otherwise access the Customer System for the purpose of providing the IT Services. In the event it is determined by Darren Systems that any issues or problems with the Customer System are due to any portion of the Customer System which is not managed by Darren Systems, Darren Systems may charge additional fees incurred by it on a time and materials basis.
Further, with respect to managed IT Services purchased pursuant to an Invoice, the following is a non-exhaustive list of items that are expressly excluded from such IT Services and will be billed to Customer at Darren Systems’ current standard rates unless otherwise set forth in the Invoice: (i) customization of third party applications, or programming of any kind; (ii) support for operating systems, applications, or hardware no longer supported by the manufacturer; (iii) data/voice wiring or cabling services of any kind; (iv) battery backup replacement; (v) equipment relocation; (vi) hardware replacement cost; (vii) cost to bring the Customer System up to the minimum requirements; (viii) cost of repairs to hardware or any supported equipment or software, or the costs to acquire parts or equipment, or shipping charges of any kind; (ix) project/integration work to increase functionality or capacity; (x) application configuration or network problems caused by line of business applications such as customer accounting, CRM, or ERP software, but reasonable attempts will be made to correct connectivity issues to such applications; and (xi) configuration element (hardware or software) or hosting service in a manner that is not customary at Darren Systems, or that is in “end of life” or “end of support” status.
(d) Customer expressly understands and acknowledges that Darren Systems (i) does not warrant that the Customer System will operate error free or uninterrupted; (ii) will not be responsible for any loss, cost, or damages suffered by or caused to Customer by reason of any casualty loss, external power or internet services provider’s disruptions or lost data resulting from the failure of the internal network, hardware or software systems; (iii) may, at Darren Systems’ sole discretion, choose to render the IT Services in person, via telephone or email support or remote support; (iv) shall be acting in the capacity of independent contractor while performing the IT Services and not as an agent or employee of Customer; (v) will have sole discretion and control in assigning personnel to perform the IT Services; and (vi) the client will incur a transfer service charge of Ugx. 350,000 and other applicable fees should they wish to transfer their services at any point provided it is not as a result of a proven breach of contract by Darren Systems.
05. Responsibilities
(b) Darren Systems Responsibilities. In the event Customer purchases IT Services pursuant to an Invoice which include managed services, Darren Systems shall provide to Customer throughout the term of this Agreement, all reasonably necessary help desk services via telephone or electronic mail as requested by Customer in connection with the IT Services, subject to the parameters and pricing set forth on the applicable Invoice. Support is available 12 hours a day, 5 days a week. During the hours of 07:00Hrs to 19:00Hrs EAT, Monday through to Friday, support over the weekend is available for issues that can not wait and disrupt the Customer’s day to day activities. Holiday and after-hours support is intended for emergency use only.
06. Compliance with laws
07. Exclusive warranty
If it is determined that Darren Systems has breached the above IT Services warranty, then as Customer’s sole remedy, Customer may receive a credit on a shilling-for-shilling basis based upon the amount of fees that have been paid by Customer during the time period when the IT Services did not conform to the foregoing warranties up to a maximum credit of twelve (12) months of fees paid, which amount shall be applied toward future Fees during the then remaining Term that would otherwise be due to Darren Systems, the application of such credit commencing with the month immediately following such determination and until such time as the amount of the credit is exhausted. Provided, it is understood that if the parties cannot agree whether a breach has occurred, the parties will submit the issue to arbitration and the credit shall commence with the month immediately following the arbiters ruling. The foregoing will be the sole remedy of Customer for breach of warranty.
08. Proprietary rights and confidentiality
(b) Customer and Darren Systems agree that, except as expressly authorized in writing (including through the use of email) in advance by the other party, neither of them will, either during the existence of this Agreement or at any time thereafter, disclose the terms of this Agreement to any third party except to their respective employees, regulators, auditors, accountants, attorneys or consultants with a need to know such information. Provided, either party may disclose such information (i) to the extent required by any subpoena or order of any governmental authority; provided that the party that receives the subpoena shall promptly give the other party written notice of such requirement prior to any disclosure so that the other party may have sufficient time to seek a protective order or other appropriate relief; (ii) with regard to information other than PHI, if the disclosing party can show that it was in possession of the information prior to its disclosure to them from a source other than the other party; (iii) the receiving party lawfully received the information from a third party absent the breach of any applicable confidentiality obligation; or (iv) with regard to information other than PHI, the receiving party can show that the information was independently developed by person who did not have access to the confidential information.
09. Physical and data security
10. Limitation of liability
11. Indemnity
12. Default and termination
(1) subject to the withholding right under Section 2, Customer fails to pay any amount due under this Agreement within thirty (30) days after the same becomes due and payable or fails to timely remit repayment on three (3) or more occasions during any eighteen (18) month period; or
(2) Customer breaches Sections 5, 6, 8, 17 or 22, regardless of any purported attempt to cure;
(3) Customer commits a material breach of this Agreement and fails to remedy the breach within thirty (30) days after having been given written notice to do so; or
(4) upon the institution of bankruptcy, receivership, insolvency, reorganization, or other similar proceedings by or against Customer or any affiliate of Customer under any section or chapter of the Uganda Bankruptcy law, or under any similar laws or statutes of Uganda thereof, if such proceedings have not been dismissed or discharged within thirty (30) calendar days after they are instituted; or the insolvency or making of an assignment for the benefit of creditors or the admission by Customer of its inability to satisfy any debts as they mature or the institution of any reorganization arrangement or other readjustment of debt plan of Customer or the appointment of a receiver for all or substantially all of Customer’s assets or any corporate action taken by the Board of Directors of Customer in furtherance of any of the above actions.
In the event of Customer’s default under this Section 12(a), Darren Systems may terminate this Agreement, effective upon notice.
(b) Darren Systems will be deemed to be in default of its obligations under this Agreement if:
(1) Darren Systems commits a material breach of this Agreement and fails to remedy the breach within thirty (30) days after having been given written notice to do so; or
(2) upon the institution of bankruptcy, receivership, insolvency, reorganization, or other similar proceedings by or against Darren Systems or any affiliate of Darren Systems under any section or chapter of the Uganda Bankruptcy law, or under any similar laws or statutes of Uganda thereof, if such proceedings have not been dismissed or discharged within thirty (30) calendar days after they are instituted; or the insolvency or making of an assignment for the benefit of creditors or the admission by Darren Systems of its inability to satisfy any debts as they mature or the institution of any reorganization arrangement or other readjustment of debt plan of Darren Systems or the appointment of a receiver for all or substantially all of Darren Systems’ assets or any corporate action taken by the Board of Directors of Darren Systems in furtherance of any of the above actions;
In the event of Darren Systems’ default under this Section 12(b), Customer may terminate this Agreement, effective upon notice.
(c) Customer acknowledges that the amounts of Fees stated in this Agreement are based on Darren Systems’ expectation that Customer shall utilize and pay for such fees associated with the IT Services for the full length of the initial Term and any renewal term, and that it would be very difficult to calculate the damages associated with Darren Systems’ loss of such Fees if Customer wrongly terminates this Agreement prior to the end of the Term of this Agreement. Therefore, Customer agrees to pay Darren Systems the total amount of the average Fees (calculated for the prior 12-months or portion thereof if this Agreement terminates prior to the end of the initial Term) that would have otherwise become due during the balance of the applicable initial Term or during any renewal term in the event that Customer wrongly terminates this Agreement, or Darren Systems terminates this Agreement for cause under Section 12(a).
(d) If Darren Systems provides In the event that Customer requests for Darren Systems to assist in its transition away from Darren Systems’ IT Services, Darren Systems will provide such assistance if (i) all fees owed to Darren Systems have been paid in full prior to providing such transition assistance; (ii) Customer agrees to pay Darren Systems’ then current standard rates for such additional services. For clarification, Customer understands and acknowledges that the retrieval and provision of passwords, log files, administrative server information, or conversion of data are transition services, and are subject to the preceding requirements. Unless otherwise set forth in the Invoice, Darren Systems will have no obligation to store or maintain any Customer data in Darren Systems’ possession or control following termination of this Agreement, and Customer shall indemnify and hold Darren Systems harmless from Darren Systems’ deletion of same.